RETURN TO INDEX

Military Separation Travel

Authority: JFTR Chapter Five

Forward: Military members who have served a certain amount of time in the military will receive an honorable discharge and will be provided orders for travel to a specific point. The point of authorized travel is called a "home of record" (HOR) or "Place of entry to active duty."

A. Validate Order Content

  1. Members Name and Rank
  2. Names of dependents and dates of birth of children if traveling.
  3. Social Security Number
  4. Origin
  5. Destination
  6. Availability Date
  7. Accounting Citation
  8. Order is not expired
  9. Ensure that a complete set of orders are provided.
  10. Verify that orders have been signed and approved.
  11. Request for Transportation Services (RTS) form, if shipping a POV.

FOP (Form of Payment): If the order does not direct a form of payment, or if travelers would like to use a personal IBA when CBA is directed, ticketing can be provided however advise the member that the orders may have to be amended before a voucher can be filed.

Any statement on the order, or next to the travelers name, indicating that the member will use his IBA is to be interpreted as mandatory use of the IBA. Tickets can not be issued without an amended order.

See CBA - IBA Matrix for required counseling.    For Separation purposes, the IBA referenced in the Matrix is the travelers personal IBA. The Government IBA can not be used to purchase travel.

FOP (Form of Payment) CINCUSEUCOM: All personnel assigned to CINCUSEUCOM, who are primarily based in Stuttgart or Belgium, have been authorized to utilize their individual IBA or the Government CBA regardless of the FOP directed on the travel order. If the FOP used is different than what is stated on the travel order, we must advise the traveler that the orders may have to be amended before a voucher can be filed. Reminder, government fares can only be purchased with a Government CBA.

Special Orders: In the future, members may provide "special orders" in an email format. These email orders must contain the same information as identified in "a - g" above in order for travel to be provided.

Expired Order
Order expires 180 days after the actual date of separation.

B. Communicate Entitlements

United States

Overseas destinations (including Hawaii and Alaska)

  • Military Separation travel is authorized from the overseas area to Puerto Rico, Canada, and areas in the Pacific.
    • Travel through the United States is required.

  • Travel from the duty station to the commercial airport servicing the duty station is authorized by common carrier. Common carrier is defined as rail, bus or private auto.

  • Travel to an alternate destination is authorized provided the cost of travel does not exceed the cost of travel to the authorized destination.
    • The alternate destination does not have to be indicated on the order.
    • Government fares may be used.

  • Travel to points within the European theater will be via the most direct route. A direct route is defined as any route that does not require the government to pay additional per diem costs or additional transportation costs.

Entitled Travel Options

  • A stop-over in route is authorized as long as there are no additional costs to the government. Stop-over privilege will be determined by the rules of the airline being used.

  • A member may elect to purchase his own transportation and file for reimbursement.
    • They must use SatoTravel.
    • Refer the member to the government finance officials for reimbursement information.

Mode of Travel

  1. The traveler is entitled to commercial travel following the guidelines set by the General Services Administration (GSA).
    GSA Guidelines for commercial travel using
    Government Fares
  2. Under the ‘FLY AMERICA ACT’ all DOD funded travel is required to use American Flag air carriers whenever they are available. There are exceptions to this rule if one of the below conditions apply. The two most common exceptions are:

    • “Cannot Provide Service" usually used when travel does not involve travel to the United States (CONUS)
    • “Non-Service on Part of Route", when a Foreign Flag carrier feeder flight is needed in conjunction with an American Flag carrier.

    When using a foreign flag air carrier it is mandatory that the applicable FFEX (Foreign Flag Exception) JTR/JFTR paragraph is printed on the invoice.  Click  FFEX   for detailed information on the exceptions below.

    • FFEX1  Multilateral Agreement
    • FFEX2  Non-Service on Part of Route
    • FFEX3  Involuntary Reroute
    • FFEX4  Double Travel Time
    • FFEX5  Foreign Payment
    • FFEX6  Nonstop Service Extended Travel By 24 Hours
    • FFEX7  Aircraft change more than 2 times/travel extended by more than 6hrs/connecting time more than 4hrs
    • FFEX8  Cannot Provide Service/Medical Reasons
    • FFEX9  Unreasonable Safety Risk
    • FFEX10  Less than 1st class service available
    • FFEX11  Delay in travel/travel between midnight and 6 AM
    • FFEX12  Payment By Non Federal Source

Availability Date

  • The availability date is the earliest date a member can travel. Military members are prohibited from travel prior to the availability date stated on the travel order.
  • The member is required to travel within one (1) day of his availability date.

    Exception:

    1. If leave is authorized it will be stated in the remarks section. The member may travel between the availability date and the discharge date but not later than the discharge date.
    2. If the military member receives permission to remain in the oversea area after his date of separation, the member may travel at government expense up to 180 days from the actual date of separation. Travel must commence no later than 180 days after the discharge date stated on the order.
    3. Separates should be referred to their local Personal office to insure in-country residence requirements are met.

  • Dependents (military and DOD civilian) may travel upon the member's receipt of orders. Dependents may travel before the member, with the member or after the member.

Premium Class Travel

It is DOD policy that economy class travel accommodations be used for all official travel unless higher class accommodations are properly approved. When booking a travel request keep in mind, direct air service does not have to be used. Circuitous travel can be provided if economy seating is available even if the circuitous routing is more expensive than the direct route using a COW/CRT fare.

COW/CRT fares may not be used as they are considered, by USAREUR, to be business class fares. For some routes you have the ability to override the business class fare for a unrestricted coach fare (YOW/YRT). Check with your Branch Manager for CRS entries and further instruction if required. If overriding is not possible proper approval for business class travel must be obtained. If a circuitous routing is used to avoid the use of a business class fare, the following sentence must appear on the invoice:

"Circuitous routing used to ensure an economy fare, as direct route required the use of a business class fare."

  • Approval

    In all cases appropriate approval authorities are at the General Officer (GO) level. Obtaining approval is the direct responsibility of the Authorizing Official (AO) which is also the person/agency responsible for publication of travel orders.

    Approved orders must contain the following.

    • Name of the approving General Officer.
    • The travel points the approval is being provided for.
    • The specific paragraph reference in the JTR or JFTR and reason/justification used.
    • Name and contact information of the person responsible for preparing and executing the approval request.

    To view a sample copy of a TDY travel order (DD1610), with an appropriate approval authority contained in block 16, click here.  

  • IBA
    If a customer pays with his IBA (Government Travel Card), approval is not necessary as long as the traveler is aware that the following sentence will appear on his invoice.
    "Notice: if a business class fare was purchased, you are advised that appropriate approval for this class of service has to be properly approved or you may not be reimbursed for the travel performed."

  • Round Trip Ticketing
    The issuing of a round trip ticket for one way travel as a means to obtain economy fares has been determined to be an illegal business practice. USAREUR transportation personnel have also agreed that it should not be done. SatoTravel Associates will not indulge in this practice.

  • Statements of non availability
    SatoTravel does not provide statements of non availability for economy fares. Travelers who have performed travel at personal expense, and bought tickets from other than a contract travel office, will have to discuss reimbursement with a government representative.

Pet Travel

Cost of pet travel is at the traveler’s personal expense. The contract carrier does not have to be used if there is no pet space available or the contract carrier cannot accommodate the pet, provided another American Flag carrier is available at no extra cost to the Government. The cost comparison must include all applicable tax and service fees. If this exception applies, it is mandatory that the JTR/JFTR exception paragraph CPEX1 (City Pair Exception) is printed on the invoice. No exception form required.
If use of the non-contract carrier is more expensive than the contract carrier ticketing can not be provided. The member must purchase his own ticket and seek reimbursement.

C. Communicate Exception Options

If a customer requests an exception to their travel entitlement refer them to the SACOR / ITO for approval (exception form). SatoTravel will gladly ticket any travel request that has been approved with an authorized and signed exception form. This does not apply to Premium Class Travel. Refer to Premium Class Travel for approval authorities.
Exception Form

"SatoTravel is a government contractor. We are obligated by contract to follow the rules of the JFTR."

last update August 15, 2006