Consecutive Oversea Travel (COT)
and
In-Place Consecutive
Oversea Travel (IPCOT)
*Entitlement is the same for both except where indicated.
Authority: JFTR Chapter Seven (Para U7200)
Forward: The DOD has instituted a program that rewards a military
member for volunteering to spend another overseas tour of duty at a different
PCS location, this is called "Consecutive Overseas Tour (COT)". Volunteering to
spend another tour of duty at the same duty location is called "In-Place,
Consecutive Overseas Tour (IPCOT)". The travel entitlement allows the member to
travel to his/her Home of Record (HOR), then back to their new (COT) or existing
(IPCOT) duty station. COT /IPCOT should occur between the OCONUS tours, in
conjunction with PCS travel, if any. This authorization is for the soldier and
the command sponsored dependents.
A. Validate Order Content
- Members Name and Rank
- Names of dependents and dates of birth of children if traveling -OR-
amendments to orders.
- Social Security Number
- Origin
- Destination
- Availability Date
- Accounting Citation
- Ensure that a complete set of orders are provided.
- Verify that orders have been signed and approved.
FOP (Form Of Payment): If the order does not direct a form of payment,
or if travelers would like to use a form of payment other than what is directed
in the order (i.e. IBA directed however would like to use CBA), ticketing can be
provided however advise the member that the orders may have to be amended before
a voucher can be filed.
Special Orders: "Special orders" in an email/memo format are not
acceptable for IPCOT/COT travel. Advise the traveler to go to their Personnel
Detachment and have the email/memo formatted correctly, format 405, which is a
published order.
Expired Orders
COT/IPCOT orders expire when another COT/IPCOT
order is issued. There is not a one-year expiration date as is commonly
believed.
B. Communicate Entitlements
- Member and dependents are entitled to travel from the overseas
area to the point outlined on the travel order.
- Travel from the duty station to the commercial airport
servicing the duty station is authorized by common carrier. Common carrier is
defined as Rail, Bus or private auto.
- COT travel is authorized to the HOR and then to their duty
station.
- IPCOT travel is authorized to the HOR and return to the
overseas duty station. Round-trip travel reservations and ticketing should be
provided.
- Travel is authorized to any other destination(s) provided the
cost of travel does not exceed the cost of travel to the authorized
destination.
- An alternate destination does not have to be listed on the
travel order.
- Government fares may be considered and used to alternate
destinations.
- Charter flights are permitted if the desired destination is
not serviced by an US Flag carrier. Tour packages may not be used in cost
comparisons.
Reason; tour packages include cost of things other than
transportation.
Deferred Travel
Member may defer travel until the last month of the new tour of duty.
Entitled Options
- A stop-over in route is authorized as long as there are no
additional costs to the government. Stop-over privilege will be determined by
the rules of the airline being used.
- A member may elect to purchase his own transportation and file
for reimbursement.
- They must use SatoTravel.
- Refer the member to the government finance officials for
reimbursement information.
Mode of Travel
- The traveler is entitled to commercial travel following the guidelines set
by the General Services Administration (GSA).
- All travelers are required to use American Flag air carriers.
- If American Flag carriers exists, but no seats are
available, use of Foreign flag airlift requires an approved and signed
exception form.
- If no American Flag carrier exists for the route, and a
Foreign Flag is used, an approved and signed exception form is required.
- If travel orders "Direct" or "Authorize" the use of foreign
flag air travel, SatoTravel is still required to gain the approval of the
SACOR/ITO.
Availability Date
- The availability date is the earliest date a member can
travel. Military members are prohibited from travel prior to the availability
date stated on the travel order. This applies to COT travel only.
- The member is required to travel within seven (7) days of his
availability date unless travel has been deferred. This applies to COT
travel only. Personnel who desire to travel beyond the 7 day time frame
must provide an exception form.
- Dependents (military and DOD civilian) may travel upon the
member's receipt of PCS orders. Dependents may travel before the member, with
the member or after the member.
- Deferred Travel - The military member may defer travel. Travel
must be completed prior to the end of new tour. The exception for this time
limit would be due to a contingency operation (armed conflict). If this is the
case, this benefit extends to another year after the contingency operations
ends.
Premium Class Travel
It is DOD policy that economy class travel accommodations be used for all
official travel unless higher class accommodations are properly approved. When
booking a travel request keep in mind, direct air service does not have to be
used. Circuitous travel can be provided if economy seating is available even
if the circuitous routing is more expensive than the direct route using a
COW/CRT fare.
COW/CRT fares may not be used as they are considered, by USAREUR, to be
business class fares. For some routes you have the ability to override the
business class fare for a unrestricted coach fare (YOW/YRT). Check with your
Branch Manager for CRS entries and further instruction if required. If
overriding is not possible proper approval for business class travel must be
obtained. If a circuitous routing is used to avoid the use of a business class
fare, the following sentence must appear on the invoice:
"Circuitous routing used to ensure an economy fare, as direct route
required the use of a business class fare."
- Approval
In all cases appropriate approval authorities are at the General Officer
(GO) level. Obtaining approval is the direct responsibility of the Authorizing
Official (AO) which is also the person/agency responsible for publication of
travel orders.
Approved orders must contain the following.
- Name of the approving General Officer.
- The travel points the approval is being provided for.
- The specific paragraph reference in the JTR or JFTR and
reason/justification used.
- Name and contact information of the person responsible for
preparing and executing the approval request.
To view a sample copy of a TDY travel order (DD1610), with an
appropriate approval authority contained in block 16,
click here.
- IBA
If a customer pays with his IBA (Government
Travel Card), approval is not necessary as long as the traveler is aware that
the following sentence will appear on his invoice.
"Notice: if a business class fare was purchased, you are advised
that appropriate approval for this class of service has to be properly
approved or you may not be reimbursed for the travel performed."
- Round Trip Ticketing
The issuing of a round trip
ticket for one way travel as a means to obtain economy fares has been
determined to be an illegal business practice. USAREUR transportation
personnel have also agreed that it should not be done. SatoTravel Associates
will not indulge in this practice.
- Statements of non availability
SatoTravel does not
provide statements of non availability for economy fares. Travelers who have
performed travel at personal expense, and bought tickets from other than a
contract travel office, will have to discuss reimbursement with a government
representative.
Excess Baggage
Orders must authorize excess baggage in order for the traveler to be
reimbursed. Excess baggage cannot be charged to the CBA without SACOR / ITO
approval (exception form). The member is expected required to pay for excess
baggage and claim reimbursement.
Pet Travel
Cost of pet travel is at the traveler’s personal expense. The contract
carrier can not be waived if there is no pet space available or the contract
carrier cannot accommodate the pet.
C. Communicate Exception
Options
If a customer requests an exception to their travel entitlement refer them to
the SACOR / ITO for approval (exception form). SatoTravel will gladly ticket any
travel request that has been approved with an authorized and signed exception
form. This does not apply to Premium Class Travel. Refer to Premium Class Travel
for approval authorities.
"SatoTravel is a government contractor. We are obligated by
contract to follow the rules of the JFTR."
last update September 29,
2005