- Members Name and Rank
- Names of dependents and dates of birth of children if traveling.
- Social Security Number
- Origin
- Destination
- Accounting Citation
- DRN (Document number)
- For Army only: If the sponsor and the family are on the same order, the
orders must contain two separate accounting lines one for the Mil the other
for the DEP.
NOTE: At the start of each fiscal year, the fund citation will reflect the new fiscal year.
For example, MILEMERLEAVE03, will automatically change to MILEMERLEAVE04 to reflect FY04 fund citation.
- Order is not expired
- Ensure that a complete set of orders are provided.
- Verify that orders have been signed and approved.
FOP (Form of Payment): If the order does not direct a form of payment,
or if travelers would like to use an IBA when CBA is directed, ticketing can be
provided however advise the member that the orders may have to be amended before
a voucher can be filed.
Any statement on the order indicating that the member is a Government IBA
card holder (i.e. "IBA may be authorized") is to be interpreted as mandatory use
of the IBA. Tickets can not be issued without an amended order.
See CBA - IBA Matrix
for required counseling.
FOP (Form of Payment) CINCUSEUCOM: All personnel assigned to
CINCUSEUCOM, who are primarily based in Stuttgart or Belgium, have been
authorized to utilize their individual IBA, the Government IBA or the
Government CBA regardless of the FOP directed on the travel order. If the FOP
used is different than what is stated on the travel order, we must advise
the traveler that the orders may have to be amended before a voucher can be filed.
Reminder, government fares can only be purchased with a government IBA or
Government CBA.
Special Orders: Member may provide "special orders" for travel.
These are normally in email format. The email must contain items "a - g"
above in order to provide travel.
Expired Order
Orders are valid from the date of issue and only for the number of days
as listed on the order.
B. Communicate Entitlements
Destination CONUS (excluding Alaska and Hawaii):
- Emergency Travel is authorized
from the overseas duty station to the entry port in the United States, which was determined by
USAREUR to be Boston, MA.
- Travel must originate at the airport serving the members
duty station.
Example: Stuttgart cannot use Frankfurt. However SACOR/ITO may provide exception to this
policy based on travelers circumstance.
FYI: USAREUR may require military personnel who are deployed to Bosnia, Afghanistan,
Kuwait and Iraq to return to their Permanent Duty Station using deployment orders, and then proceed
from the PDS to the emergency travel destination using the emergency leave order.
- The member may travel to any destination that does not exceed
the governments cost (base fare only) to Boston, MA. This does not have to be a
non-stop flight from an overseas location.
When determining government fare to Boston:
- Use YCA fare if it exists.
- If no YCA fare exists, use the lowest government
fare.
For the alternate destination airport, any government fare can be
used.
- Must be cheaper than the government cost (base fare only) to
Boston, MA.
- Cat Z and government discount fares can be used.
- Does not require use of the YCA fare or contract
carrier.
In the example below, the member could be ticketed to IAD using a
CAT Z fare ( _MZ fares):
- YCA fare from FRA to BOS = $450
- YCA fare from FRA to IAD = $550
- LMZ fare from FRA to IAD = $350
- Travel from Boston, MA or alternate airport destination, to the
actual emergency leave location, must be at the member’s personal
expense.
- There are occasions in which a military member
will desire to return from the United States from a different destination
than the one he flew into. There is no problem with this type of request
provided the cost of travel does not exceed the cost of authorized travel.
- Dependents located in CONUS at time of notification:
If a member stationed in Germany receives a red
cross message that he has an emergency in CONUS, and the dependents were
located in CONUS at the time of the red cross notification, no travel of
dependents would be authorized at government expense to the emergency leave
point. Nor, would travel be authorized from the emergency leave point back
to either the location in CONUS or the the overseas area.
JFTR U7206 states: "There is no entitlement to one-way
emergency leave transportation CONUS back to an OCONUS PDS if a member or
dependent(s) is on personal leave in CONUS when the emergency occurs."
Destination OCONUS (Includes Alaska and Hawaii):
- If a Foreign Flag Carrier is used an exception form is
required.
- Business fares cannot be used.
- Travel must originate at the airport serving the members
duty station.
Example: Stuttgart cannot use Frankfurt. However SACOR/ITO may provide exception to this
policy based on travelers circumstance.
- If a member stationed in Germany receives a red
cross message that he has an emergency in OCONUS, and the dependents were
located in CONUS at the time of the red cross notification, the dependents
are entitled travel to the first airport of entry in which the emergency is
located. The dependents are also authorized travel back to CONUS or OCONUS
PDS from the emergency location.
- Travel is only authorized to the first port of entry
(nearest International Airport) in that country. Non-stop aircraft is not
required. In some cases the port of entry in a neighboring county can be used provided it gets
the member closer to his actual emergency leave destination.
- If the destination is Asia, Puerto Rico, Central America, Canada, Alaska
or Pacific regions (i.e.Thailand, Philippines, Hawaii, Japan, Korea, etc.),
traveler must fly an American flag carrier via the United States unless
otherwise authorized by a signed exception form.
- If the destination is South America, Australia, Africa, or destinations
within Europe, travel is authorized via the most direct route. A direct route is routing that does
not require the government to pay additional travel per diem costs and does not require the
government to pay additional transportation costs. Use of Foreign flag carriers require a signed
exception form.
Reserve, National Guard and Active Duty TDY Personnel:
USAREUR has many personnel serving in Europe who are TDY from the
States. When these personnel are notified of an emergency, they are allowed
travel from the TDY station to their stateside base, or
the place in which they were called to active duty. Travel from the TDY duty
station to the commercial airport servicing the TDY duty station is authorized
by common carrier. Common carrier is defined as rail, bus or private auto.
They also may be provided travel to the actual emergency leave destination,
provided the cost of travel does not exceed the cost of travel to
the members authorized stateside duty station.
Example: A member is TDY from Fort Hood to Korsovo.
The member has an emergency in Tampa FL. The entitlement is to
Fort Hood, however, if the cost of travel is cheaper to Tampa, the
member is authorized travel to Tampa.
Entitled Travel Options
A stop-over in route is authorized as long as there are no additional
costs to the government. Stop-over privilege will be determined by the rules
of the airline being used.
Mode of Travel
- Emergency leave travel is for air transportation
only. Land transportation cannot be paid from emergency leave funds.
- Under the ‘FLY AMERICA ACT’ all DOD funded travel is
required to use American Flag air carriers whenever they are available. There
are exceptions to this rule if one of the below conditions apply. The two most
common exceptions are:
- “Cannot Provide Service" usually used when travel does
not involve travel to the United States (CONUS)
- “Non-Service on Part of Route", when a Foreign Flag carrier
feeder flight is needed in conjunction with an American Flag carrier.
When using a foreign flag air carrier it is mandatory that the
applicable FFEX (Foreign Flag Exception) JTR/JFTR paragraph is printed on the
invoice. Click FFEX
for detailed information on the exceptions below.
- FFEX1 Multilateral Agreement
- FFEX2 Non-Service on Part of Route
- FFEX3 Involuntary Reroute
- FFEX4 Double Travel Time
- FFEX5 Foreign Payment
- FFEX6 Nonstop Service Extended Travel By 24 Hours
- FFEX7 Aircraft change more than 2 times/travel extended
by more than 6hrs/connecting time more than 4hrs
- FFEX8 Cannot Provide Service/Medical Reasons
- FFEX9 Unreasonable Safety Risk
- FFEX10 Less than 1st class service available
- FFEX11 Delay in travel/travel between midnight and 6 AM
- FFEX12 Payment By Non Federal Source
Availability Date
No availability date requirements.
Premium Class Travel
It is DOD policy that economy class travel accommodations be used for all official travel
unless higher class accommodations are properly approved. When booking a travel request keep in mind,
direct air service does not have to be used.
Circuitous travel can be provided if economy seating is available even if the circuitous routing is more
expensive than the direct route using a COW/CRT fare.
COW/CRT fares may not be used as they are
considered, by USAREUR, to be business class fares. For some routes you have the ability to override
the business class fare for a unrestricted coach fare (YOW/YRT). Check with your Branch Manager
for CRS entries and further instruction if required. If overriding is not possible proper approval for
business class travel must be obtained.
If a circuitous routing is used to avoid the use of a business class fare, the following sentence
must appear on the invoice:
"Circuitous routing used to ensure an economy fare, as direct route required the use of a
business class fare."
- Approval
In all cases appropriate approval authorities are at the General Officer (GO) level. Obtaining approval is
the direct responsibility of the Authorizing Official (AO) which is also the person/agency
responsible for publication of travel orders.
Approved orders must contain the following.
- Name of the approving General Officer.
- The travel points the approval is being provided for.
- The specific paragraph reference in the JTR or JFTR and reason/justification used.
- Name and contact information of the person responsible for preparing and executing the
approval request.
To view a sample copy of a TDY travel order (DD1610), with an appropriate approval authority
contained in block 16, click here.
- IBA
If a customer pays with his IBA (Government Travel Card), approval is not necessary as long
as the traveler is aware that the following sentence will appear on his invoice.
"Notice: if a business class fare was purchased, you are advised that appropriate approval
for this class of service has to be properly approved or you may not be reimbursed for the travel
performed."
- Round Trip Ticketing
The issuing of a round trip ticket for one way travel as a means
to obtain economy fares has been determined to be an illegal business practice. USAREUR transportation
personnel have also agreed that it should not be done. SatoTravel Associates will not indulge in this
practice.
- Statements of non availability
SatoTravel does not provide statements of non availability for economy fares. Travelers who have
performed travel at personal expense, and bought tickets from other than a contract travel office, will
have to discuss reimbursement with a government representative.
Excess Baggage
Orders must authorize excess baggage in order for the traveler to be
reimbursed. Excess baggage cannot be charged to the CBA. The member is required
to pay for excess baggage and claim reimbursement. There are special cases in
which military personnel can be authorized to charge excess baggage costs to
the CBA. While the SACOR / ITO can not approve this exception, they will
assist the traveler in obtaining approval from the proper authority. Refer
the traveler to the SACOR.
Pet Travel
Cost of pet travel is at the traveler’s personal expense.
C. Communicate Exception Options
If a customer requests an exception to their travel entitlement
refer them to the SACOR / ITO for approval (exception form). SatoTravel will
gladly ticket any travel request that has been approved with an authorized
and signed exception form. This does not apply to Premium Class Travel.
Refer to Premium Class Travel for approval authorities.
"SatoTravel is a government contractor. We are obligated by
contract to follow the rules of the JFTR."
last update August 15, 2006