Applies to all U.S. Military personnel and dependents
Authority: JFTR Chapter Seven (U7205)
Forward:
Emergency leave (EL) travel is provided to a military member or dependents when
they have an urgent reason to travel to a specific destination at a specific
time. EL travel often involves the death or pending death of an immediate family
member. SatoTravel should do their best to be as sensitive as possible to the EL
traveler’s needs.
A. Validate Order Content Example: MILEMERLEAVE03 "OR" DEPEMERLEAVE03.
FOP (Form Of Payment): If the order does not direct a form of payment,
or if travelers would like to use a form of payment other than what is directed
in the order (i.e. IBA directed however would like to use CBA), ticketing can be
provided however advise the member that the orders may have to be amended before
a voucher can be filed.
Special Orders: Member may provide "special orders" for travel. These
are normally in email format. The email must contain items "a - g" above in
order to provide travel.
Expired Order B. Communicate Entitlements
Destination CONUS (excluding Alaska and Hawaii):
FYI: USAREUR may require military personnel who are deployed to
Bosnia, Afghanistan, Kuwait and Iraq to return to their Permanent Duty
Station using deployment orders, and then proceed from the PDS to the
emergency travel destination using the emergency leave order.
When determining government fare to Boston:
For the alternate destination airport, any government fare can be used.
In the example below, the member could be ticketed to IAD using a CAT Z
fare ( _MZ fares):
Destination OCONUS (Includes Alaska and Hawaii):
Reserve, National Guard and Active Duty TDY Personnel:
USAREUR has many personnel serving in Europe who are TDY from the States.
When these personnel are notified of an emergency, they are allowed travel from
the TDY station to their stateside base, or the place in which they were called
to active duty. Travel from the TDY duty station to the commercial airport
servicing the TDY duty station is authorized by common carrier. Common carrier
is defined as rail, bus or private auto. They also may be provided travel to the
actual emergency leave destination, provided the cost of travel does not exceed
the cost of travel to the members authorized stateside duty station.
Entitled Travel Options
A stop-over in route is authorized as long as there are no additional costs
to the government. Stop-over privilege will be determined by the rules of the
airline being used.
Mode of Travel
Availability Date
No availability date requirements.
Premium Class Travel
It is DOD policy that economy class travel accommodations be used for all
official travel unless higher class accommodations are properly approved. When
booking a travel request keep in mind, direct air service does not have to be
used. Circuitous travel can be provided if economy seating is available even
if the circuitous routing is more expensive than the direct route using a
COW/CRT fare.
COW/CRT fares may not be used as they are considered, by USAREUR, to be
business class fares. For some routes you have the ability to override the
business class fare for a unrestricted coach fare (YOW/YRT). Check with your
Branch Manager for CRS entries and further instruction if required. If
overriding is not possible proper approval for business class travel must be
obtained. If a circuitous routing is used to avoid the use of a business class
fare, the following sentence must appear on the invoice:
NOTE: At the start of each fiscal year, the fund
citation will reflect the new fiscal year. For example, MILEMERLEAVE03, will
automatically change to MILEMERLEAVE04 to reflect FY04 fund citation.
Orders are valid from the date of issue and only for
the number of days as listed on the order.
Example: Stuttgart cannot use Frankfurt. However SACOR/ITO may
provide exception to this policy based on travelers circumstance.
JFTR U7206 states: "There is no entitlement to one-way emergency
leave transportation CONUS back to an OCONUS PDS if a member or dependent(s)
is on personal leave in CONUS when the emergency occurs."
Example: Stuttgart cannot use Frankfurt. However SACOR/ITO may
provide exception to this policy based on travelers circumstance.
Example: A member is TDY from Fort Hood to Korsovo. The member has
an emergency in Tampa FL. The entitlement is to Fort Hood, however, if the
cost of travel is cheaper to Tampa, the member is authorized travel to Tampa.
In all cases appropriate approval authorities are at the General Officer (GO) level. Obtaining approval is the direct responsibility of the Authorizing Official (AO) which is also the person/agency responsible for publication of travel orders.
Approved orders must contain the following.
To view a sample copy of a TDY travel order (DD1610), with an appropriate approval authority contained in block 16, click here.
Excess Baggage
Orders must authorize excess baggage in order for the traveler to be reimbursed. Excess baggage cannot be charged to the CBA without SACOR / ITO approval (exception form). The member is expected required to pay for excess baggage and claim reimbursement.
Pet Travel
Cost of pet travel is at the traveler’s personal expense.
C. Communicate Exception
Options
If a customer requests an exception to their travel entitlement refer them to
the SACOR / ITO for approval (exception form). SatoTravel will gladly ticket any
travel request that has been approved with an authorized and signed exception
form. This does not apply to Premium Class Travel. Refer to Premium Class Travel
for approval authorities.